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Posted: 07/16/2019

Administrative Assistant

Dakota Staffing Solutions in Bismarck, ND
In Person, Online, Email Resume

Job Description

Office / Professional Services
Executive Positions
Temporary to Hire
Assoc Degree or higher education as well as strong QuickBooks experience.

Administrative Assistant

Stable, prestigious growth-oriented plumbing & heating company is seeking a well-qualified Administrative Assistant to join our team. You will join a highly skilled and experienced team who will support your efforts in this position. Our Administrative Assistant needs to be driven, self-motivated and have a win/win attitude; placing value on both internal relationships with fellow team members and be focused on delivering exceptional customer service to our clients.

As the Administrative Assistant you will be responsible for assisting the office staff with the daily administration of the office. You must be able to communicate professionally through face to face, phone and electronic communication.

Duties & Responsibilities:

• Accounts Receivable management
• Learn the entire service line inside & out
• Must have the ability to access information needed when faced with questions in which you are unsure of the answer
• Learn how to complete service tickets; and learn how to electronically dispatch service tickets to the service technicians
• Proper security and maintenance of company records
• Learn our accounting & filing system
• Maintain work area in a neat & tidy manner
• Properly enter all service information into QuickBooks and/or the QuickBooks Service Management System.
• Responsible for handling service inquiries via web or phone
• Receive and handle customer concerns and discover appropriate solutions

Mandatory Qualifications:

• Proficient in Microsoft Office (Word, Excel, Outlook & PowerPoint)
• Experience using QuickBooks
• High level of organizational skills
• Record of strong customer service & communication skills


Preferred Qualifications:

• QuickBooks Service Management software
• 1+ years of experience with accounting related tasks

We offer growth opportunities for motivated professionals and a great compensation package including the following benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacations
• Paid Holidays
• Simple IRA with company 3% match (after 2 years of employment)

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